Employment opportunity – Payroll and Benefits Coordinator

Be a part of positive social change

Imagine working for an organization whose core mission is to advance equality, social justice and respect for human dignity. Imagine your work aligning with your personal values and being a part of creating positive social change every day through transformative human rights education programs. Alongside 55 liked-minded colleagues based in Canada and partners all around the world, you could contribute to the empowerment of people to address inequalities and discrimination, and work to build more inclusive and rights‐respecting communities with Equitas.

The Opportunity

Equitas is seeking a highly motivated Payroll and Benefits Coordinator with a passion for human rights, equality and inclusion and administrative experience. The Payroll and Benefits Coordinator will be link between the Human Resources and Finance teams. You will be responsible of the payroll processing for our offices (Montreal and Vancouver), benefits administration, employee recordkeeping, ensuring compliance with applicable government regulations and will also assist with bookkeeping tasks. This role will report to the Senior Manager People and Culture.

Tasks and Responsibilities

• Compile, enter data and process payroll for each cycle such as new hires, compensation, benefits, termination, leaves (STD, LTD, parental, unpaid), timesheets for part-time employees and interns, holidays, taxable benefits, PTO and record of employment
• Check payroll information for accuracy and ensure all relevant information is in order before processing
• Validate that payroll payment is accurate and ensure proper action as needed with payroll providers
• Ensure government compliance in multiple jurisdictions, and act as the government contact for ROE queries
• Responsible for the administration of assigned group benefits plans which includes setting up new members, processing of benefit changes, calculating payroll deductions/taxable benefits, billing verification, and payroll reconciliation
• Manage the year end process: understand any changes for the current year, prepare year end adjustments, review preliminary and final packages for the year, prepare and send (if applicable) tax forms for the employees, prepare all government reporting, and provide payment information to the Finance team to meet deadlines
• Prepare and conduct Payroll and Benefits orientation for the new hires
• Prepare employment contracts, employment letters, salary/bonus letters, and memos as needed
• Review expense reports from employees, ensure policy compliance and reflect on payroll
• Assist with HR and Finance projects as requested

About you

You’re passionate about human rights and social justice. You’re motivated by and have strong commitment to Equitas’ mission, vision, and values. You’re motivated by challenges committed to fostering a work environment that is inclusive and reflective of the diversity in the Equitas community. 

What is essential for role

• 2-3+ years of experience in a Payroll Administrator/coordinator role or equivalent
• Excellent knowledge of payroll processes
• Proficient in Excel and SharePoint
• Strong organizational and planning skills, ability to work accurately and efficiently under demanding deadlines and with minimal supervision
• Works well on teams and as an individual contributor
• Ability to maintain strict confidentiality

What is an asset to the role

• Experience with Employeur D or any other payroll software

What we offer

• We offer the chance to be a part of and make up a diverse and engaged team who are all meaningfully contributing to positive social change in Canada and around the world in their own way.
• We value self-care, inclusion and empathy towards all team members and place a strong emphasis on work-life balance. In addition to vacation time, we offer 2 weeks off over the winter holidays.
• We’re all about learning and offer all employees the opportunity to participate in Learning Committees based on their interests and participate in a workplace culture that is constantly looking for ways to improve and innovate.
• We have a centrally located office with a beautiful view of Mont-Royal (although we’re currently operating remotely).
• We believe in trust and openness and offer a flexible work environment.
• We believe in creating space for everyone to lead and offer opportunities within our governance structure to allow for individuals in all roles to take on opportunities for leadership.
• We offer a comprehensive benefits package which includes a competitive salary for the NGO sector, 3 weeks paid vacation (4 weeks after 3 years), paid personal days, medical, dental and life insurance, a group RRSP and much more!

Join us!

Given the nature of our work, Equitas strongly encourages applications from any candidates who have experienced marginalization, in particular, Black, Indigenous, and People of Color, LGBTQ2I people, and people living with disabilities. Candidates who wish to do so may self-identify in their application.

At Equitas, we do not tolerate harassment, discrimination, violence, or abuse of any form. All employment offers are conditional of the signing of Equitas’ Human Resources Policy, our Policy on Preventing Sexual Violence, Harassment and Discrimination and satisfactory references.

Equitas thanks all applicants for their interest. However, only applicants selected for an interview will be contacted.

How to apply?

Applications analyzed upon receipt. Please send 1 attachment (cover letter and C.V.) with your name and Payroll and Benefits Coordinator in the subject line by April 7, 2022 to

Armella Mukorako
rhequitas@equitas.org