Employment opportunity : Logistics Coordinator

Be a part of positive social change

Imagine working for an organization that’s core mission is to advance equality, social justice and respect for human dignity. Imagine your work aligning with your personal values and being a part of creating positive social change every day through transformative human rights education programs. Alongside 44 liked‐minded colleagues based in Canada and partners all around the world, you could contribute to the empowerment of people to address inequalities and discrimination, and work to build more inclusive and rights‐respecting communities with Equitas.

The Opportunity

Equitas is seeking a highly motivated Logistics Coordinator with a passion for human rights, equality and inclusion and administrative experience. Reporting to the Finance team, the Logistics Coordinator’s focus will be to support the finances and program team in planning, development, implementation, monitoring, evaluation and reporting of activities at Equitas.

Tasks and Responsibilities

Support to the finance team

• Verification and quarterly update of applicable per diem, hotel and mileage rates for Equitas’ travel.
• Preparation of quarterly travel reports for accounting purposes and for reporting to the insurer.
• Verification of expense accounts and follow‐up with program teams
• Credit card invoice verification
• Verification of transfer requests and expense accounts to ensure compliance

Support to programs team

• Support the logistical organization of in‐person and online program and project activities in collaboration with Program teams and partners in the region, including regional and national meetings, training sessions and other project activities (team travel and accommodation, schedules, materials, etc.).
• Support project teams in the preparation of narrative and financial reports, including the verification of financial reports submitted by partners.
• Support the monitoring and evaluation of project activities, including the conducting entry, processing, and analysis of project data.
• Ensure logistics of online activity/event before, during and after event, so that facilitators can focus on the delivery.
• Work closely with Program colleagues to communicate and maintain stakeholder relationships, thereby ensuring project goals are met.
• Support the program team to ensure that all tools and communications are in both French and English.
• Edit texts in English and French to ensure they are well written, logically structured and in the right style for the intended audience as well as correct grammar, spelling, tone, tense, appropriate use of inclusive language guidelines, respect of Equitas’ style and terminology, etc. In collaboration with the communications’ team
• Organize transportation of participants, resource persons and facilitators and ensure a good relationship with the travel agent.
• Support payments and honorariums for partners
• Support the project teams to ensure that all project documentation is organized and accessible (ensure respective SharePoint folders are updated with all final versions of documents).
• Contribute to the preparation of presentations and education tools based on advice from the project teams.
• Support work on development of project proposals (gathering documents, uploading to funder site, collating information from past projects).
• Support the planning, organization, and reporting (notetaking) of meetings and completion of reports following specific network meetings.

Additional support

• Support the communication team with the production of the newsletter.
• Other tasks may be assigned

About you

You’re passionate about human rights and social justice. You’re motivated by and have strong commitment to Equitas’ mission, vision, and values. You’re motivated by challenges committed to fostering a work environment that is inclusive and reflective of the diversity in the Equitas community. You have excellent organizational and planning skills, and the ability to meet deadlines. You have a keen interest for learning new technological environment and for problem solving. You are flexible and adaptive, and you have the ability to work as part of a small team in a cross‐cultural environment with a diversity of partners.

What is essential for role

• Eligibility to work in Canada and be based in Canada
• Ability to communicate orally, read and understand documents produced in both of Canada’s official languages (French and English). This position requires the ability to communicate in both languages written and orally, daily.
• Post‐secondary education or equivalent experience in a related field such as (but not limited to) project administration, event planning, social justice, international development, or human rights.
• Minimum of three (3) years project administration experience, preferably in a non‐profit, charitable, or civil society organization.
• Excellent computer skills, including with online conferencing tools (MS Teams, Zoom, etc.), cloud‐based document management (SharePoint), and Office 365 (Word, Excel, PowerPoint, Outlook).
• Ability to respond quickly and effectively to changing circumstances.
• Analytical skills and ability to take initiative.
• Interpersonal skills: tact, diplomacy, and discretion.

What is an asset to the role

• Experience supervising interns and volunteers
• Engagement in the fields of human rights, human rights education, and/or social justice issues. Experience with Salesforce database
• Skills in any languages in addition to English and French

What we offer

• We offer the chance to be a part of and make up a diverse and engaged team who are all meaningfully contributing to positive social change in Canada and around the world in their own way.
• We value self‐care, inclusion and empathy towards all team members and place a strong emphasis on work‐life balance. In addition to vacation time, we offer 2 weeks off over the winter holidays.
• We’re all about learning and offer all employees the opportunity to participate in Learning Committees based on their interests and participate in a workplace culture that is constantly looking for ways to improve and innovate.
• We offer a hybrid work environment.
• We believe in trust and openness and offer a flexible work environment.
• We believe in creating space for everyone to lead and offer opportunities within our governance structure to allow for individuals in all roles to take on opportunities for leadership.
• We offer a comprehensive benefits package which includes a competitive salary for the NGO sector, 3 weeks paid vacation (4 weeks after 3 years), paid personal days, medical, dental and life insurance, a group RRSP and much more!

Join us!

Given the nature of our work, Equitas strongly encourages applications from any candidates who have experienced marginalization, in particular, Black, Indigenous, and People of Color, LGBTQ2I people, and people living with disabilities. Candidates who wish to do so may self‐identify in their application.

At Equitas, we do not tolerate harassment, discrimination, violence, or abuse of any form. All employment offers are conditional of the signing of Equitas’ Human Resources Policy, our Policy on Preventing Sexual Violence, Harassment and Discrimination and satisfactory references.

Equitas thanks all applicants for their interest. However, only applicants selected for an interview will be contacted.

For further information about Equitas consult our website at http://equitas.org.

How to apply?

Applications analyzed upon receipt. Please send 1 attachment (cover letter and C.V.) with your name and Logistics Coordinator (Finances and programs) in the subject line by August 1, 2024 to: rhequitas@equitas.org