3 positions for Coordination Assistants – IHRTP 2025

Description of host organization

Equitas was established in Montreal as a non-profit, non-governmental organization in 1967 with a mandate to advance democracy, human development, peace and social justice through transformative human rights education programs.    

Be a part of positive social change  

Imagine working for an organization that’s core mission is to advance equality, social justice and respect for human dignity. Imagine your work aligning with your personal values and being a part of creating positive social change every day through transformative human rights education programs. Alongside 40 liked-minded employees based in Canada, you could contribute to the empowerment of people to address inequalities and discrimination, and work to build more inclusive and rights-respecting communities with Equitas.

The Opportunity

Equitas is seeking a highly motivated Human Rights Coordination Assistant for the preparation and implementation of its 42nd International Human Rights Training Program (IHRTP). The IHRTP brings together human rights defenders and educators from around the world for an intensive program that includes a five-week online component, a two-week in-person component in Orford, Quebec, and post-program follow-up.  The contract begins a few weeks before the training starts to allow time for onboarding and pre-program logistics. The in-person portion of the program will take place from October 26 to November 7, 2025, with preparations and facilitators orientation starting the week before. 

Under the supervision of the IHRTP Senior Project Officer, the IHRTP Coordination Assistant will support to the team responsible for implementing the training.  

Tasks and Responsibilities    

The Coordination Assistant will be involved in supporting and coordinating a major international training program in an intercultural context, working closely with participants, facilitators, and staff from around the world.   

          Before the in-person training (Montreal, September to October 2025):

• • Respond to participants inquiries and coordinate requests. 
  • Manage participant information in Equitas’ database (Salesforce) 
  • Support visa application process 
  • Coordinate with travel agency 
  • Prepare the participants’ directory, program handbook, welcome kits, badges, printed materials, and other resources  
  • Research suppliers, sponsors and manage inventory 
  • Assist with logistics planning and packing for Orford. 

  Preparations at the training venue (Orford, October 20-25)  

  • Participate in and support the move to Orford   
  • Assist in setting up classrooms and coordination spaces.  

  During the in-person training (Orford, October 26 to November 7)  

  • Support daily logistics: room setups, material management, and supplies. 
  • Coordinate with the venue (Jouvence) regarding site layout, furniture placement, and other logistical arrangements. 
  • Coordinate technology support to ensure seamless production setup, live streaming, and technical support. 
  • Coordinate meals, transport and accommodation with Jouvence staff  
  • Assist with program and social events 
  • Maintain common areas and inventory 
  • Support facilitators and participants arrivals and departures 
  • Distribute the participants’ directory, program handbook and welcome kits;    
  • Running on-site Equitas office    

  After the Program (Montreal, to November 22): 

  • Coordinate return of materials and supplies to Montreal  
  • Track outstanding reimbursements and invoices 
  • Archive coordination documents, checklists, and contracts 
  • Contribute to the IHRTP 2025 team report 

  Note: Duties may evolve depending on the program’s needs. 

About you   

You are passionate about human rights and social justice. You are motivated by Equitas’ mission and values and you enjoy planning, solving problems, and supporting meaningful work. 

 

What is essential for the role

• Eligibility to work in Canada and reside in Montreal.   

• Fluency in French and English (written and spoken)   

• Post-secondary education or equivalent experience in a related field (e.g. project administration, event planning, social justice, international development or human rights. ) 

• Commitment to human rights, human rights education and/or social justice issues 

• Strong planning and organizational skills 

• Ability to work under pressure and adapt quickly 

• Willingness to work evenings and weekends =when needed, particularly during the intensive delivery phase 

• Analytical skills and ability to take initiative.   

• Interpersonal skills: tact, diplomacy and discretion. Enjoys working with others.  

• Attention to details 

• Strong digital skills: MS Teams, Zoom SharePoint Office 365 (Word, Excel, PowerPoint, Outlook), Canva.    

• Availability on weekends and evenings when necessary.

What is an asset to the role

• Valid driver’s license (Please indicate if so in your cover letter) 

• Experience in the nonprofit sector 

• Experience in international events or contexts    

• Familiarity with Salesforce,  

• Additional language(s) beyond English and French   

What we offer

• A chance to be part of a diverse and engaged team who are all meaningfully contributing to positive social change in Canada and around the world in their own way.   

• We value self-care, inclusion and empathy towards all team members and place a strong emphasis on work-life balance.  

• We have a centrally located office with a beautiful view of Mont-Royal (we offer a hybrid work arrangement).   

• We believe in trust and openness and offer a flexible work environment.   

• We believe in creating space for everyone to lead and offer opportunities within our governance structure to allow for individuals in all roles to take on opportunities for leadership.  
  

Join us!

Equitas strongly encourages applications from individuals with lived experience of marginalization, particularly, Black, Indigenous, and People of Colour, 2SLGBTQI+ people, and people living with disabilities. Candidates who wish to do so may self-identify in their application.     

At Equitas, we do not tolerate harassment, discrimination, violence, or abuse of any form. All employment offers are conditional of the signing Equitas’ Human Resources Policy, Policy on Preventing Sexual Violence, Harassment and Discrimination and satisfactory references.   

All applicants must note that all offers of employment will be subject to satisfactory references and appropriate screening checks. Equitas also participates in the Inter Agency Misconduct Disclosure Scheme. By submitting an application, the job applicant confirms their understanding of these recruitment procedures and consents, as part of this recruitment process, to be subject to reference and screening checks, as well as vetting with the Inter Agency Misconduct Disclosure Scheme.  

Please Note: 
Equitas thanks all applicants for their interest. However, only short-listed candidates will be contacted. At that time, you may be asked to come in for an interview in the summer.  

For further information about Equitas consult our website.

How to Apply:

Please send your cover letter and CV as one PDF attachment with the subject line: “Your name – Coordination Assistant – IHRTP” to: rhequitas@equitas.org   by June 20, 2025