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Employment opportunity – Canadian Program- Logistics Coordinator

Title : Canadian Program- Logistics Coordinator

Location :Montreal, Canada; remote work

Status : Full time, 35 hours/per week (Hybrid work)

Salary scale : $39,000 – $47,268

Application deadline : July 29, 2022 

Start date :  August 2022

Be a part of positive social change

Imagine working for an organization that’s core mission is to advance equality, social justice and respect for human dignity. Imagine your work aligning with your personal values and being a part of creating positive social change every day through transformative human rights education programs. Alongside 60 liked-minded colleagues based in Canada and partners all around the world, you could contribute to the empowerment of people to address inequalities and discrimination, and work to build more inclusive and rights‐respecting communities with Equitas.

The Opportunity

Equitas is seeking a highly motivated Project Logistics Coordinator with a passion for human rights, equality and inclusion and administrative experience. Reporting to the Senior Program Officer, the Logistic Coordinator will support the planning, development, implementation, monitoring, evaluation and reporting of program activities, with a particular focus on the Canadian programs. The Canadian Program Logistics Coordinator is a member of the Canadian program and provides cross-functional support to all aspects of Equitas’ programming throughout Canada. The work plan of this person evolves as the Canadian program evolves to meet the unique needs of partners across the country.

Tasks and Responsibilities

Project management support for Canadian program

  • Ensure logistics for the organization and preparation of Equitas and partner travel (internal travel forms, purchase of airline tickets, reservations, expense account).
  • Support the logistical organization of in-person and online program and project activities in collaboration with Canadian Program colleagues and partners, including regional and national meetings, training sessions and other project activities (team travel and accommodation, schedules, materials, etc.).
  • Support partners in the reporting processes, evaluation and expense tracking.
  • Support project teams in the preparation of narrative and financial reports, including the verification of financial reports submitted by partners.
  • Support the monitoring and evaluation of project activities, including the conducting, entry, processing, and analysis of project data.
  • Support payments and honorariums for partners including youth.

Partner relationships and communications

  • Support the administration of the SpeakingRights.ca website including supporting partners with blog entries.
  • Supporting the Canadian communications project team with annual communications goals.
  • Work closely with Canadian Program colleagues to communication and maintain stakeholder relationship, thereby ensuring project goals are met.
  • Support the program team to ensure that all tools and communications are in both French and English.
  • Edit texts in English and French to ensure they are well written, logically structured and in the right style for the intended audience.
  • Copy edit in English and French to correct grammar, spelling, tone, tense, appropriate use of inclusive language guidelines, respect of Equitas’ style and terminology, etc.

Support program delivery

  • Ensure logistics of online activity/event before, during and after event, so that facilitators can focus on the delivery.
  • Support the project teams to ensure that all project documentation is organized and accessible (ensure respective SharePoint folders are updated with all final versions of documents).
  • Contribute to the preparation of presentations and education tools based on advice from the project teams.
  • Support work on development of project proposals (gathering documents, uploading to funder site, collating information from past projects).
  • Support the planning, organization, and reporting (notetaking) of meetings and completion of reports following specific network meetings.

What about you?

You are passionate about human rights and social justice. You are motivated by and have strong commitment to Equitas’ mission, vision, and values. You are motivated by challenges committed to fostering a work environment that is inclusive and reflective of the diversity in the Equitas community. You have excellent organizational and planning skills, and the ability to meet deadlines. You have a keen interest for learning new technological environment and for problem-solving. You are flexible and adaptive, and you have the ability to work as part of a small team in a cross-cultural environment with a diversity of partners.

What is essential for role ?

  •  Motivation and commitment to Equitas’ mission, vision, and values.
  • Post-secondary education or equivalent experience in a related field such as (but not limited to) project administration, event planning, social justice, international development, or human
  • One to two years of project administration experience, preferably in a non-profit, charitable, or civil society organization.
  • Excellent computer skills, including with online conferencing tools (MS Teams, Zoom, ), cloud- based document management (SharePoint), and Office 365 (Word, Excel, PowerPoint, Outlook).
  • Interest and ability to master new technological environments and solve problems.
  • Excellent interpersonal skills.
  • Availability to work flexible hours to support specific project
  • Ability to communicate orally read and understand documents produced in both of Canada’s official languages (French and English). This position requires the ability to communicate in both languages written and orally, in a daily basis.

What we offer

  • We offer the chance to be a part of and make up a diverse and engaged team who are all meaningfully contributing to positive social change in Canada and around the world in their own way.
  • We value self-care, inclusion and empathy towards all team members and place a strong emphasis on work-life balance.
  • We are all about learning and offer all employees the opportunity to participate in Learning Committees based on their interests and participate in a workplace culture that is constantly looking for ways to improve and innovate.
  • We have a centrally located office with a beautiful view of Mont-Royal
  • We believe in trust and openness and offer a flexible work environment.
  • We offer a comprehensive benefits package, which includes a competitive salary for the NGO sector, 3 weeks paid vacation, paid personal days, medical, dental and life insurance, a group RRSP. In addition to vacation time, we offer 2 weeks off over the winter holidays.

Join us!

Given the nature of our work, Equitas strongly encourages applications from any candidates who have experienced marginalization, in particular, Black, Indigenous, and People of Color, LGBTQ2I people, and people living with disabilities. Candidates who wish to do so may self-identify in their application.

At Equitas, we do not tolerate harassment, discrimination, violence, or abuse of any form. All employment offers are conditional of the signing of Equitas’ Human Resources Policy, our Policy on Preventing Sexual Violence, Harassment and Discrimination and satisfactory references.

Equitas thanks all applicants for their interest. However, only applicants selected for an interview will be contacted.

For further information about Equitas consult Who we are section on our website at www.equitas.org.

How to apply?

Please send 1 attachment (cover letter and C.V.) with your name in the subject line by July 29, 2022 to: rhequitas@equitas.org