Office Manager

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Title: Office Manager (Human Resources profile)
Location: Montreal, Quebec
Status: Full-time, one-year contract with possibility of renewal

Deadline to apply: March 25, 2018  (extended until April 2nd)

Equitas – International Centre for Human Rights Education, a non-profit organization based in Montreal is dedicated to advancing equality, social justice and respect for human dignity around the world through innovative educational programs. Equitas is currently seeking a full-time Office Manager to manage key organizational functions related to the Board of Directors, Human Resources and Internal Communications. Reporting to the Executive Director, he / she will work closely with the Program Management Officer and the Operations and IT Manager.


Board of Directors
• Plan and coordinate meetings of the Board of Directors and the Executive Committee
• Prepare agendas, minutes and distribute them in a timely manner, in consultation with the Executive Director and the Chair of the Board of Directors
• Provide the necessary support to ensure the smooth functioning of the activities and processes of the Board of Directors

Contribute to the good management of Equitas human resources
• Provide current and potential employees with information on current human resources policies and procedures
• Assist managers to ensure implementation of policies and procedures
• Information management
• Coordinate recruitment and referral processes
• Keep abreast of legislation, industry trends and inform management of HR risks and opportunities.

Coordinate internal communication
• Put in place systems to ensure a steady flow of information to all staff on organizational issues
• Coordinate staff meetings
• Manage general correspondence and requests for information
• Coordinate access to translation services

Carry out any other tasks that may be assigned by the Executive Director


Education and experience
• University degree with a minimum of two years of administrative experience
• Knowledge and experience of human resources management practices and procedures
• Knowledge and experience of administrative practices and procedures
• Computer skills and knowledge of office software

Key skills
• Communication skills
• Analysis and evaluation of problems, judgment and problem solving
• Planning and organization
• Time and work management
• Attention to detail and high precision
• Collection and monitoring of information
• Initiative, integrity, diplomacy and discretion
• Teamwork and collaboration

Language requirements
• Excellent oral and written communication skills in both of Canada’s official languages

Other considerations
• Commitment to Equitas’ mission and values
• Work experience in the non-profit sector

To learn more about Equitas, visit our website at www.equitas.org.  Equitas subscribes to the principle of employment equity and encourages all qualified individuals to apply. Salary and benefits are based on usual standards in NGOs.
Please send your CV and a cover letter in one document to: gmunteanu@equitas.org . Equitas would like to thank all applicants for their interest; however, only the candidates selected for an interview will be contacted.

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